DIIS Data Protection Policy

DIIS collects personal data through our website at www.diis.dk and when you send us letters or e-mails. Whether you visit our website, fill in one of our forms, write to us or subscribe to newsletters, we will always collect and process your personal data in accordance with the applicable legislation and guidelines. DIIS respects all requirements to keep personal data confidential, and we are aware that there is a need for the personal data that we receive to be protected and processed properly.

When you visit our website or e.g. provide DIIS with your personal data through personal contact or in any other way, you will at the same time have to accept our data protection policy.

DIIS Collects and Uses Personal Data in two Ways:

1. Personal Data Provided by You
We collect and process personally identifiable data about name, title, company / organisation, address, email, phone numbers, CVs etc.

Such personal data is used for the following purposes:

• Subscription to newsletter

• Registration for events/courses

• Ordering of releases

• Registration as user of our library

• General inquiries through the forms on the website

• Answering letters or e-mails

• Evaluation of potential staff or consultants

2. Statistics on Your Visit to Our Website
DIIS has opted out of being able to recognise returning visitors, so no cookies (or IP information) are used when you visit our website. Anonymous information about individual visits is stored on a server which can only be accessed by us and our system provider. This information is used only to create reports about the use of the website. Data is not disclosed to third parties.

Read More About Our Cookie Policy

If you subscribe to our newsletter, we also collect information about the opening of the newsletter as well as the use of links in the newsletter in order to continually improve the newsletter and possibly target the information that you receive for it to match your interests as much as possible.

Deleting Personal Data
Your personal data will be deleted when we no longer need to process the data in order to fulfil one or more of the above purposes. We may, however, process and store your personal data for statistical purposes for up to 24 months. If we store them for a longer period of time, we will do it in anonymized form, unless the data is information related to recruitments or consultancies, in which case we are required by law to store the data for five years. 

Safety and Storage of Personal Information and Data 
We have taken technical and organisational measures against your data being accidentally or illegally deleted, disclosed, lost, reduced or handed over to unauthorised persons, misused or in any other way processed in breach of the law. Only the employees at DIIS who need the data will have access to the data.

The data entered at the website are transferred in encrypted form between the user's browser and the website. Emails will also be sent in encrypted form if this is supported by your email. The safety of the data is in accordance with the requirements and recommendations of the Danish Data Protection Agency 

Disclosure of Data
We do not disclose any of the personal data mentioned under item 1 to third parties without your consent. Data about your use of the website will be disclosed to third parties in connection with visitor statistics. You can see the third parties in question in our Cookie Policy.

We use a number of suppliers for storage and processing of data, e.g. for the hosting of our website and administration of subscriptions for newsletters. These suppliers only process the information on our website, and they are not allowed to use them for their own purposes. We only use data processors within EU or in countries that can provide adequate protection for your data.

Right of Access and Complaints
You are entitled to be informed about which of your personal data we are processing. Furthermore, you can object to the use of your data at any time. You can also withdraw your consent to the processing of your personal data. If the information processed about you is wrong, you have the right to have the information rectified or deleted. Any inquiries about this should be directed at communications@diis.dk. If you wish to complain about our processing of your personal data, you can also contact the Danish Data Protection Agency.

Data Controller and Contact Information:

The website is owned and published by

DIIS ∙ Danish Institute for International Studies
Østbanegade 117
DK-2100 Copenhagen
Phone: +45 3269 8787
Email: communications@diis.dk

Last updated on 25 February, 2021